Publishing Policies · Full policy
Privacy Statement
What personal data Calm Publika collects when you use a journal, the Hub or our contact form, what we use it for, who else sees it, and the choices you have.
Who we are
Calm Publika is a publishing imprint of PT Cipta Aksara Literasi Media (Perseroan Perorangan), domiciled in Kabupaten Magelang, Indonesia. We are the controller of the personal data described here. To contact us about your data, use the contact page.
What we collect
| When | Data |
|---|---|
| You register a journal account | Name, email address, affiliation, country, username and password (stored hashed); optional ORCID iD, biography, areas of expertise. |
| You submit a manuscript | The manuscript and supporting files, metadata (title, abstract, keywords), details of each author including email and affiliation, funding and conflict declarations, and your correspondence with the editors. |
| You review a manuscript | Your review, recommendation, comments to the editor and author, and the dates of invitation, acceptance and delivery. |
| You edit or manage a journal | Records of your editorial decisions and actions in the system. |
| You use the Hub | The email address you sign in with, a sign-in record, and the information the Hub reads from the journal system about your own submissions and reviews. The Hub does not create journal accounts. |
| You use the contact form | The details you type in, your message, and the information the anti-spam check needs. |
| You visit our sites | Technical data such as IP address, browser type, the pages requested and the time, kept in server logs, and a session cookie that keeps you signed in. |
What we use it for
- Running the editorial process: receiving, reviewing, deciding on, editing and publishing manuscripts, and communicating with authors, reviewers and editors.
- Running accounts and sign-in, including the Hub.
- Sending service email about your submissions and reviews, such as acknowledgements, review invitations and decisions.
- Answering your messages through the contact form.
- Keeping the service secure, preventing abuse and fixing faults.
- Meeting legal and ethical duties, including investigating misconduct and keeping the scholarly record.
- Preserving published articles and indexing them so that they can be found and cited.
We use your data only for the purposes above, which are the stated editorial purposes of the journal, book or proceedings volume concerned. We do not sell personal data, and we do not use it for advertising.
On what basis
We process personal data where it is needed to provide the service you asked for (for example, to handle your manuscript), where you have given consent (for example, if you add optional details to your profile or ask us to contact you), where the law requires it, or where it is necessary for the legitimate interest of running a trustworthy publication, such as security and the integrity of the scholarly record.
What becomes public
Publication is public by nature. If your article is published, your name, affiliation, ORCID iD (if you provided it), and the article's metadata and full text are published openly and sent to archives and indexing services. Because the scholarly record has to be stable, that information is not removed on request, except in the narrow circumstances described in the Corrections policy. Submissions that are declined, the reviews, and the reviewers' identities are not published.
The journals use double-blind review, so reviewers do not see author identities and authors do not see reviewer identities.
How long we keep it
- Published articles and their metadata: permanently, as part of the scholarly record.
- Manuscripts that are not published, and the reviews of them: for as long as needed to deal with appeals, complaints and misconduct questions, and for the journal's records, and then deleted or anonymised.
- Accounts: until you ask us to close them. Closing an account removes the profile; it does not remove your role in articles you have authored.
- Contact-form messages and server logs: kept for a limited period needed for answering and security.
Your rights
Under Indonesia's Personal Data Protection Law (Law No. 27 of 2022), you may ask us for access to the personal data we hold about you, to correct it, to delete it, to restrict or object to its use, to withdraw consent you gave, and to receive a copy of your data. We will reply to a request within a reasonable time, and tell you if we cannot comply, and why (for example where data is part of the published record or must be kept by law).
To use these rights, write to us through the contact page. You may also complain to the data protection authority in Indonesia.
Cookies
The journals use a session cookie that keeps you signed in; it is needed for the service to work. The contact form uses an anti-spam check that may set its own cookies. We do not use advertising cookies.
Security
We protect data with measures such as encrypted connections (HTTPS), hashed passwords, access limited to people who need it, and regular backups. No system is completely secure; if a breach affects your personal data, we will tell you and the authorities as the law requires.
Changes to this statement
We may update this statement. The date at the top shows which version applies, and significant changes will be announced on the site.